Top 5 Places to Rent Video Conferencing Equipment in the UK

In an age where hybrid working, virtual collaboration, and remote meetings are now the norm, the need for high-quality video conferencing equipment has never been greater. Whether you’re organising a one-off corporate event, setting up a temporary meeting space, or upgrading your hybrid office setup, renting can offer the flexibility and scalability you need—without the capital expense of purchasing hardware outright.

Fortunately, the UK is home to a number of reliable suppliers that specialise in short- and long-term rentals of professional conferencing gear. These providers offer everything from plug-and-play kits to fully managed AV solutions. Here are the top 5 places to rent video conferencing solutions in the UK today.

1. VideoCentric

VideoCentric is a leading provider of integrated video and collaboration solutions in the UK, with more than 20 years of experience in the industry. They specialise in designing, deploying, and supporting enterprise-grade systems from top manufacturers including Cisco, Logitech, Poly, Zoom, and Microsoft. Their rental service spans everything from huddle room kits and 4K cameras to room-based systems and multi-vendor cloud conferencing platforms.

What sets VideoCentric apart is its consultancy-led approach—helping organisations of all sizes plan and implement setups that meet specific technical, environmental, and security requirements. In addition to hardware, they also offer installation, configuration, training, and ongoing technical support. Whether you need short-term hire for a virtual AGM or a multi-site video solution rollout, VideoCentric provides flexible rental options with expert service to match.

Our rating: 10/10
Price: Starts at approx. £120/day for basic kits, bespoke quotes for larger deployments
Link: https://videocentric.co.uk

2. Hire Intelligence

Hire Intelligence is one of the most trusted names in tech rental across the UK. With branches in London, Birmingham, and Manchester, they provide rapid delivery and a wide catalogue of equipment, including video conferencing systems, display screens, laptops, and accessories. Their stock includes products from Logitech, Poly, and Microsoft Teams Room systems—suitable for boardrooms, training events, and remote working setups.

The company allows clients to rent AV equipment for hire on a daily, weekly, or monthly basis. They also offer configuration services and telephone support during your rental period. For businesses that need scalable solutions and fast response times, Hire Intelligence is a solid choice. Their commitment to quality and convenience makes them particularly popular among corporate clients and event organisers.

Our rating: 8.5/10
Price: From £95/day for conferencing kits
Link: https://www.hireintelligence.co.uk

3. One World Rental

One World Rental has built a global reputation for supplying professional IT and AV gear for corporate events, exhibitions, and hybrid conferences. Their UK division is well-equipped to deliver end-to-end conferencing setups for both small meetings and international events. Their inventory includes HD cameras, lighting rigs, speakerphones, LED displays, and more.

What makes One World Rental unique is its full-service approach. Clients benefit from pre-event consultation, setup and teardown services, and on-site engineers to manage equipment during live events. Their conferencing solutions are compatible with Zoom, Microsoft Teams, Webex, and other platforms, making them highly adaptable. Whether you need a basic video call setup or a complex, multi-camera broadcast system, they can handle it.

Our rating: 9/10
Price: Packages start around £150/day
Link: https://oneworldrental.com

4. Hamilton Rentals

Hamilton Rentals is one of the UK’s most experienced tech rental providers, with over four decades in the industry. Their services include short- and long-term hire of conferencing systems, laptops, tablets, and audio-visual equipment. Their conferencing lineup includes industry-standard brands like Cisco and Poly, along with smart accessories such as PTZ cameras and touch panel controls.

What distinguishes Hamilton is its tailored approach. Their AV consultants work closely with clients to deliver systems optimised for each use case—whether it’s a multi-site corporate rollout or a one-off executive boardroom session. In addition, they offer optional services like delivery, setup, testing, and training to ensure a stress-free experience. With a strong emphasis on customer support and reliability, Hamilton Rentals is a dependable choice for businesses of all sizes.

Our rating: 8/10
Price: From £100/day depending on kit and duration
Link: https://www.hamilton.co.uk

5. Veritas Events

Veritas Events offers more than just conferencing equipment—they provide complete event production services, with a strong focus on hybrid and virtual experiences. Based in Surrey but serving clients nationwide, Veritas specialises in planning and delivering high-quality video conferencing setups for AGMs, training sessions, charity events, and product launches.

They offer comprehensive solutions including broadcast-quality cameras, wireless microphones, encoders, and lighting. Their team handles the entire technical stack—from sourcing and testing gear to deploying technicians onsite to manage the live feed. Veritas also excels at integrating with platforms like Zoom, Teams, and Webex, ensuring a seamless experience for both in-person and remote participants. Their hands-on service is ideal for clients looking for high-impact, professionally supported conferencing.

Our rating: 8.7/10
Price: Event packages from approx. £200/day
Link: https://www.veritas-events.co.uk

Get the Right Tech Partner for Your Next Conference

Investing in the right video conferencing gear doesn’t mean you need to own it. In fact, renting gives you flexibility, access to the latest technology, and the support of experienced AV professionals—all without the cost of permanent ownership. Whether you’re hosting a simple online meeting or a global conference, the UK’s top providers have the tools and knowledge to help you execute a flawless virtual experience.

When choosing your rental partner, consider not just price and availability but also the level of support, setup services, and customisation they offer. Each of the companies listed above brings something unique to the table, from high-end hardware to dedicated live-event support. And if you’re looking for a specialist with deep experience in collaboration platforms, remember: VideoCentric is one of the top providers of integrated conferencing solutions in the UK.

So before your next big meeting, webinar, or virtual event, partner with one of these industry leaders to ensure your communications are secure, professional, and hassle-free.