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It’s sad that some businesses still don’t realize that manual timekeeping systems can waste a lot of time and money. For example, how many labor hours are wasted when employees manually clock in for work? In many cases, especially for larger companies with hundreds of employees, it’s usually a few hours or even more. What of the time your payroll clerk spends preparing, reconstructing, verifying, and computing time card totals? That could be another several labor hours wasted before you even mention the costly inaccuracies often associated with manual timekeeping.
It is true that automated timekeeping systems such as the online timesheet calculator will cost you a bit at the beginning. But when you think long term, these automated systems are the way to go.
With these systems, you only need to set your policy once and the computer does the rest. The computer will even make calculations for; overtime pay, shift differential, holiday pay, and so much more – all with zero errors. But the best thing about them is that they allow employees to do their work instead of wasting time clocking in.
Here are the top 5 benefits of automated timekeeping;
- Streamline your pay systems
Every business has at least one employee with most organizations having 10 or more staff members. In most of these organizations, employees are paid different amounts over different periods. Some are paid on a daily basis, some weekly, and others monthly. This can create havoc for the payroll staff. Keeping accurate records of each employee, especially where there are so many employees, may become very difficult. Automated timekeeping systems make the whole process easier, eliminating discrepancies and possible inaccuracies without wasting valuable resources.
- Minimize wasted labor time and employee time theft
Employees will always remain employees. If you don’t come in to point at their mistakes and demand that they correct them, they will always look for excuses to work less but demand promotions and undeserved pay increases. If left unchecked, these employees will try to leave early, arrive late, or add or delete time. Automated timekeeping systems have been proven to minimize these behaviors.
- Reduce administrative time while increasing profitability
When you have an automated timekeeping program in place, you will spend less time micro-managing your employees. This is because each employee will be aware that they are always being watched. This will force employees to remain on the job longer which can only boost productivity.
- Protect your business from labor disputes and expensive lawsuits
Compliance is a key necessity in business. Every organization is required to comply with federal and state labor laws. Violation of these laws can result in hefty fines and possible arrests. According to the United States Department of Labor, workers have a right to every penny for services offered. The DOL actually advises any worker who feels that they haven’t been paid for services offered to call the department immediately for further action. You can avoid all this trouble by embracing automated timekeeping systems.
- Reduce costly administrative human errors
Finally, automated timekeeping systems will also save you from costly mistakes that come with manual administrative processes. Sometimes the labor disputes mentioned above only occur because one of your administrators entered the wrong numbers or failed to record something. With automated timekeeping systems, such simple mistakes won’t even happen.
In a nutshell, you have every reason to start using automated timekeeping systems. These systems allow you to work smarter, not harder, and come with multiple payroll benefits that would immediately increase overall efficiency in the workplace and, more importantly, help boost your profit margins.
